We’re looking for a sharp, organized, and personable Office Assistant who enjoys working with people and thrives in a client-focused environment. If you’re someone who takes pride in keeping things running smoothly, juggling tasks with ease, and creating a great experience for clients — we’d love to meet you.
About the Role:
As an Office Assistant, you’ll be the heartbeat of our daily operations. This role is all about balance — part administrative support, part client service. You’ll be interacting with clients regularly, managing front-office tasks, and helping the team stay on top of things.
Key Responsibilities:
Greet clients warmly over the phone and ensure they feel welcome and supported
Manage client communications via phone and email.
Schedule appointments, meetings, and coordinate calendars
Maintain accurate records, databases, and filing systems
Assist with preparing documents, reports, and presentations
Support the team with day-to-day office tasks and project coordination
Monitor and restock office supplies and ensure the workspace stays organized
What We’re Looking For:
Strong communication skills and a friendly, professional demeanor
Confidence in dealing with a wide variety of clients and situations
Excellent organizational skills and attention to detail
Ability to prioritize and multitask in a fast-paced environment
Comfortable with office technology (email, calendar systems, spreadsheets, etc.)
Prior experience in an office or administrative role, especially with client interaction, is a strong plus