Position Summary:
The Accounts Receivable and Payable Specialist position is an integral member of the finance team. This position contributes to the processing of financial transactions and ensures adherence to generally accepted accounting principles (GAAP) and company policies.
Essential Duties and Responsibilities:
Accounts Payable
· Prepare and process vendor invoices accurately and timely in accounting system
· Establish new vendors in accordance with company policies
· Maintain vendor relationships and resolve payment disputes efficiently
· Identify and resolve any discrepancies between purchase orders and invoices
· Prepare and process vendor payments
· Assist in the review A/P Aging, prioritize and recommend payments to ensure that vendors are paid timely
· Assist with reconciling discrepancies to ensure month-end closing activities are performed timely
Maintain vendor files to include W-9s and Vendor Setup Forms, etc.
Accounts Receivable
· Resolve collections by examining customer payment plans, payment history, credit line and making collections calls, emails, etc.
· Verify the accuracy of customer accounts and billing records
· Proactively coordinate with other internal departments on collections process to reduce outstanding balances, ensuring customer receivables are collected promptly
· Post customer payments by recording cash, checks, ACH, wires and credit card transactions and maintain cash receipt files
· Maintain detailed records of all transactions and communications with clients.
· Submit deposits via bank scanner daily and ensure secure and timely transport of customer deposits to the bank when needed
Other
· Prepare and present regular reports on collections and accounts payable status to management
· Coordinate accounting processes across diverse companies and understand the intricacies of various organizational structures and their interrelationships
· Other financial duties may be required
Experience/Skills/Specific Knowledge/Education:
· Detail-oriented and results-driven professional with over 5 years of experience in collections and accounts payable, preferably in a multi-company setting
· Experience using MS Office required; QuickBooks and Bill.com experience preferred.
· Experience in handling multiple concurrent tasks and meeting strict deadlines
· Excellent written and oral communication skills, both internally and with vendors and customers
· Strong analytical and problem-solving skills
· Exceptional attention to detail and accuracy
· Must be a team player and act cooperatively with the business but also be able to work independently